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Career Opportunities

Please see below career opportunities with the School.  Contact Sarah Beth Cushing at sbecushing@asu.edu with any questions.

Graduate Program Student Services Support

Job Description

The School of Politics and Global Studies seeks a full-time Graduate Program Student Services Support Coordinator. This position reports to the Director of Graduate Studies and provides support to the MA, PhD, and 3 + 1 + 1 programs. Under general supervision, coordinates activities and functions of a designated graduate program. Assists with the implementation of the goals and objectives of the program in accordance with established priorities, time limitations and quality customer service by using comprehensive knowledge of the curriculum, course content, and activities of a graduate program to support students and faculty.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment and three years of related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%) Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%) Regular activities require ability to change priorities as needed. This may include resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Essential Duties:

  • Implement established program and policies and provide administrative support to the Director of Graduate Studies and committee members.
  • Initiate, develop and sustain strong positive relationships with students, Director of Graduate Studies, and the Graduate College to ensure achievement of the university, college and department missions and goals.
  • Develop and recommend new or revised graduate program processes and procedures and technical matters related to graduate affairs.
  • Interpret graduate program policy.
  • Develop and oversee program work plans in accordance with established unit and program objectives and funding limitations.
  • Coordinate and assist with academic events as they pertain to recruitment/retention; this would include, but not be limited to Orientation, meet and greets, academic events, Convocation, etc.
  • Identify, develop, and maintain working relationships with the university and community agencies for support as appropriate to work assignment.
  • Provide academic and program support through the management of course registrations, materials ordering, team assignments, event coordination and support, etc.
  • Gather information and prepare administrative reports and documents for management, including forecasting enrollment and program needs to assist with course development, section availability, and faculty and teaching assistant needs.
  • Provide support to admitted and returning students, including onboarding process, space assignments, orientation, and other issues.
  • Counsel and confer with students providing academic guidance, problem solving and resolution.
  • Provide student advisement for current and potential students regarding academic issues and program details.
  • Assist with thesis and dissertation defense scheduling and facility coordination.
  • Utilize Salesforce to respond to queries about the programs.  
  • Work closely with the Director of Graduate Studies and Faculty Advisors to ensure on-track progress for all students.
  • Assist with sending the appropriate academic policies and notifications to students.
  • Interpret and enforce program and university policies and procedures.
  • Attend and represent the program, school, and university at professional development workshops, on committees, focus groups, and staff meetings, etc.
  • Other duties as assigned.
  • Oversee administrative needs of the program, including approval of iPOS (Plan of Study); review of admission applications; PeopleSoft admissions for fall graduate selections; record comprehensive examination and prospectus results, as well as thesis and dissertation defense outcomes.
  • Enter catalog revisions with department changes through the CLAS catalog review process.
  • Enter supplemental graduate application information through PeopleSoft.
  • Enter teaching associate awards and tuition waivers each semester
  • Enter Block Grant funding allocations for our graduate students, through the University Graduate Fellowships (GPortal).
  • Create and process graduate student admission letters, Teaching Associate and Research Associate offers, assignments, and mailings.

Desired Qualifications

  • Experience with program management and administration principles, practices and procedures.
  • Evidence of effective verbal and written communication skills.
  • Experience in dealing with a wide range of topics, including confidential and sensitive information.
  • Experience in maintaining effective working relationships in a diversified population.
  • Experience in analyzing and comprehending complex issues.
  • Experience in event planning.
  • Demonstrated knowledge of higher education and university curricular requirements, principles, practices and procedures for graduate advising strategies; ASU campus resources for students.
  • Experience in graduate recruitment and retention.
  • Experience serving as liaison between School and Graduate College.
  • Demonstrated ability to facilitate individual student needs.
  • Experience in: a higher education setting, assisting with student recruitment; maintaining student records; composing correspondence; planning events; preparing student application and admission materials; Microsoft Office applications (i.e., Word, Excel, and Outlook); Gportal, Salesforce, and PeopleSoft programs.
  • Master’s degree in a field appropriate to the area of assignment

Coordinator

Salary Range $30,000-$36,000

Job Description
The Center on the Future of War and the Center for Latino Politics seek a full-time Center Coordinator. Under administrative direction, performs work of considerable responsibility in administering services, personnel, and a set of programs, which provide support to the faculty and staff assigned within the School/College/Department. Plans, organizes and coordinates activities, functions and programs in accordance with priorities, time limitations, funding limitations or other specifications. Coordinator serves as a liaison to the college/department, to other units of the university, to committees within, and to outside constituencies.

Minimum Qualifications
Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Working Environment
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts Ability to clearly communicate verbally, read, write, see and hear to perform essential functions

*Essential Duties
• Manages calendars for the Center Directors.
• Coordinates travel and expense reimbursement for Center Directors.
• Compiles, prepares, and maintains background material related to meetings, events, and travel; coordinates and tracks follow up items to ensure timely completion of tasks
• Reviews Center mail and prepares draft responses or directs to appropriate individual for response and/or action.
• Manages email listservs.
• Screens and refers telephone inquiries from members of the university community and the public on behalf of the Centers for problem resolution and resource referral.
• Assembles agenda items for meetings and events and maintains official meeting records. Reviews and follows-up on issues following meetings and events.
• Schedules and coordinates meetings, special events, seminars, and services for the Centers.
• Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling, rooms, lodging, catering, parking services, printed material, participant communications, and other related requirements in accordance with specifications, objectives and funding limitations.
• Performs tasks related to specific function/program assigned, such as tracking event attendance, development of brochures or other unique projects.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
• Schedules facility and services for use by campus and outside organizations.
• Provides assistance and information to faculty, staff and outside organizations regarding function/program.
• Serves as a representative to ensure all aspects of function/program are implemented and controlled according to plans.
• Other tasks as assigned.

Desired Qualifications
• Experience with program management and administration principles, practices and procedures.
• Experience with office work, customer service, knowledge of university policies and procedures, Microsoft Office, Concur Travel Management, Salesforce, and PeopleSoft.
• Experience with webpage management and design, graphic design, and social media.
• Evidence of skill in effective communication, both verbal and written.
• Experience in dealing with a wide range of topics, including confidential and sensitive information.
• Experience in maintaining effective working relationships in a diversified population.
• Experience in analyzing and comprehending complex issues.
• Experience in event planning.
• Must have excellent communication skills, be self-motivated, and have a positive attitude.
• Fluent in Spanish

Department Statement (recommended)
The fundamental mission of the School of Politics and Global Studies (SPGS) is to generate and diffuse knowledge that contributes to society’s understanding of politics and governance at local, national, and global levels. The School of Politics and Global Studies is a major participant in the instructional and research activities of Arizona State University. Its personnel include 30+ tenure/tenure-track faculty, 11 staff members, approximately 50 graduate students, and 1500 undergraduate majors. It has an MA and PhD program in Political Science and BA and BS majors and minors in Political Science, and a BA major and minor in Global Studies. Please visit our website for more information: https://pgs.clas.asu.edu/

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