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The School of Politics and Global Studies seeks a full-time Graduate Program Student Services Support Coordinator. This position reports to the Director of Graduate Studies and provides support to the MA, PhD, and 3 + 1 + 1 programs. Under general supervision, coordinates activities and functions of a designated graduate program. Assists with the implementation of the goals and objectives of the program in accordance with established priorities, time limitations and quality customer service by using comprehensive knowledge of the curriculum, course content, and activities of a graduate program to support students and faculty.
Bachelor's degree in a field appropriate to the area of assignment and three years of related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%) Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%) Regular activities require ability to change priorities as needed. This may include resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Salary Range $30,000-$36,000
The Center on the Future of War and the Center for Latino Politics seek a full-time Center Coordinator. Under administrative direction, performs work of considerable responsibility in administering services, personnel, and a set of programs, which provide support to the faculty and staff assigned within the School/College/Department. Plans, organizes and coordinates activities, functions and programs in accordance with priorities, time limitations, funding limitations or other specifications. Coordinator serves as a liaison to the college/department, to other units of the university, to committees within, and to outside constituencies.
Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts Ability to clearly communicate verbally, read, write, see and hear to perform essential functions
• Manages calendars for the Center Directors.
• Coordinates travel and expense reimbursement for Center Directors.
• Compiles, prepares, and maintains background material related to meetings, events, and travel; coordinates and tracks follow up items to ensure timely completion of tasks
• Reviews Center mail and prepares draft responses or directs to appropriate individual for response and/or action.
• Manages email listservs.
• Screens and refers telephone inquiries from members of the university community and the public on behalf of the Centers for problem resolution and resource referral.
• Assembles agenda items for meetings and events and maintains official meeting records. Reviews and follows-up on issues following meetings and events.
• Schedules and coordinates meetings, special events, seminars, and services for the Centers.
• Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling, rooms, lodging, catering, parking services, printed material, participant communications, and other related requirements in accordance with specifications, objectives and funding limitations.
• Performs tasks related to specific function/program assigned, such as tracking event attendance, development of brochures or other unique projects.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
• Schedules facility and services for use by campus and outside organizations.
• Provides assistance and information to faculty, staff and outside organizations regarding function/program.
• Serves as a representative to ensure all aspects of function/program are implemented and controlled according to plans.
• Other tasks as assigned.
• Experience with program management and administration principles, practices and procedures.
• Experience with office work, customer service, knowledge of university policies and procedures, Microsoft Office, Concur Travel Management, Salesforce, and PeopleSoft.
• Experience with webpage management and design, graphic design, and social media.
• Evidence of skill in effective communication, both verbal and written.
• Experience in dealing with a wide range of topics, including confidential and sensitive information.
• Experience in maintaining effective working relationships in a diversified population.
• Experience in analyzing and comprehending complex issues.
• Experience in event planning.
• Must have excellent communication skills, be self-motivated, and have a positive attitude.
• Fluent in Spanish
Department Statement (recommended)
The fundamental mission of the School of Politics and Global Studies (SPGS) is to generate and diffuse knowledge that contributes to society’s understanding of politics and governance at local, national, and global levels. The School of Politics and Global Studies is a major participant in the instructional and research activities of Arizona State University. Its personnel include 30+ tenure/tenure-track faculty, 11 staff members, approximately 50 graduate students, and 1500 undergraduate majors. It has an MA and PhD program in Political Science and BA and BS majors and minors in Political Science, and a BA major and minor in Global Studies. Please visit our website for more information: https://pgs.clas.asu.edu/